constitution
Richmond Anime Club
Constitution Created: 2/6/2007
Constitution Revised:
Article 1 - Name
The name of this organization shall be the Richmond Anime Club, hereafter referred to as RAC.
Article 2 - Purpose
The purpose of the RAC is to promote knowledge and appreciation of Japanese animation in the community. The RAC also exists to provide individuals with a location to view anime, exchange viewpoints, and discuss interests.
Article 3 - Goals
The goals of the RAC are:
- To expand awareness of Japanese animation in the community.
- To further the appreciation of the Asian culture.
- To educate the public on the connection between art and culture.
Article 4 - Officers & Staff
4.1 RAC
Min'ko – President, Webmaster, Treasurer
Spencer – Vice President
Article 5 - Officers & Staff Duties
5.1 President
The President is responsible for organizing, scheduling, and running his/her school’s meetings. He/she is also to keep order at meetings. If needed, the President is required to obtain permission to show licensed content.
5.3 Vice-President
In the event that the President cannot be present at his/her meeting, the Vice-President is to carry out the associated duties. In the event that the President resigns or is terminated from the position, the Vice-President shall officially be declared President. The Vice-President is also required to assist with organization of the meeting. Finally, it is the responsibility of the Vice-President to share options with the President that were not considered.
5.4 Webmaster
The webmaster is responsible for maintenance and reasonable updating of the club's webpage.
5.5 Treasurer
The treasurer is responsible for the club's funds. The treasurer should also keep a record of the organization's funds, and be responsible for collecting money from fundraisers.
Article 6 - Club Procedures
6.1 Meetings
6.1.1 Bi-Weekly Meetings
Meetings are held one day every other week at the Bon Air Library. They run from 11:00am – 2:00pm preferably. These meetings are to be held in a courteous and orderly manner.
6.1.2 Omake Meetings
Omake Meetings are held in a similar manner as the regular weekly meetings. These are extra meetings centered on a specific theme, such as cosplay or live-action films.
Article 7 - Basic Rules
7.1 Ratings
Showings are generally rated as teenager appropriate and up, unless otherwise stated at the meeting.
7.2 Copyright Issues
According to law, if the meeting group exceeds 25 viewers, the President cannot show the anime without permission from the company who licensed the anime. It is the President's duty to contact the licensing company for screening permission. If the meeting includes a show that is unlicensed in the United States, it is still the President's duty to contact the foreign company that holds the license.
7.3 Offenses
7.3.1 Zero Tolerance Offenses
These are offenses which if committed will result in immediate dismissal from the club and its related events.
7.3.1.1 Starting a physical dispute or assault during a meeting or event.
7.3.1.2 Harassing another member or officer. This includes insulting, intimidating, acting discourteously, and expressing derogatory jokes or comments.
7.3.1.3 Being under the influence of any drug or alcoholic substance during a meeting or event.
7.3.1.4 Theft or deliberate destruction of club property.
7.3.1.5 Using club funds for personal objectives.
7.3.2 Three Strike Offenses
These are offenses which if committed will result in verbal warnings, followed by probation or dismissal.
7.3.2.1 Disrupting a meeting or event. This may include a member who is told more than once to keep the noise level down.
7.4 Disciplinary Actions
7.4.1 Verbal Warning
The offender shall be warned that their actions violate the club constitution, and if his/her behavior continues, more severe disciplinary actions will occur. An officer will record the verbal warning.
7.4.2 Probation
The offender shall not be allowed to attend club meetings and events for a specified amount of time. The time period will be decided upon by the officers and the club’s officers. If the offender attempts to attend a meeting or event, the probation time may be lengthened. If the offender continues to persist, the officers may resort to calling law enforcement. An officer will record the probation and its duration.
7.4.3 Dismissal
The officers and club sponsor will hold a meeting to discuss the dismissal of the offender. Upon a majority vote, the offender will be served a written notice of the dismissal. The offender will also be offered a chance to speak in his/her defense through an appeal. If the offender does not make efforts to appeal within 14 days of the written notice, the dismissal shall be final. Following the appeal, the officers will discuss and hold another vote. A majority vote in favor of dismissal will finalize the expulsion. A majority vote against the dismissal will grant the offender membership to the club following a probation period and/or a form of retribution determined by the club officers. A written notice of the appeal results will be served to the offender. If the offender attempts to attend a meeting or event, the officers may resort to contacting the law enforcement. An officer will record the dismissal and appeal results.
Article 8 - Amendments
Any member or officer can propose an amendment to the President. A meeting will then be called to discuss the amendment. A simple majority vote is required for an amendment to be recognized and added to the constitution.
